Notice of Intention to Withdraw Enrolment

Exiting Procedures:

1.     Parents notify the Enrolments Officer that they intend to withdraw their student/s.

2.     The Enrolments Officer provides the parents with this Notice of Intention to Withdraw Enrolment.

3.     Parents complete the form and return it to the Enrolments Officer.

4.     The Enrolments Officer confirms in writing the information received.

Thank you for taking the time to provide us with the details of your daughter’s departure from Rockhampton Girls Grammar School.

Details of Student/s Leaving

Reason for Withdrawal of Student

Please select at least one which best describes your decision to withdraw your daughter/s from Rockhampton Girls Grammar School. Collecting this information is part of maintaining a high standard of educational service and ensuring the school's continual growth and development.

Feedback Regarding Rockhampton Girls Grammar School

We would love to hear your feedback (positive or constructive), or suggestions on how we can improve.

Important Information Concerning Student Departures

I understand that as part of the conditions of my child/children’s enrolment at Girls Grammar, one term’s notice of withdrawing a student is required in writing. The School reserves the right to invoice me/us for fees in lieu of notice.

• I understand I can no longer use the OSHC service that is exclusive to current enrolled students of the Rockhampton Girls Grammar School

• I understand that I must return any resources (i.e. Library books, Laptop, Textbooks, ID Card, Locker Key etc.) on loan from the School or pay the replacement cost for these.

• I understand I can no longer use the OSHC service that is exclusive to current enrolled students of the Rockhampton Girls Grammar School

• I understand that I must make arrangements to pay any outstanding school fees in full by the date of my child/children’s departure. If I am unable to pay in full, I will arrange to meet with the Accounts Officer to discuss a repayment plan.

Parent/Carers Completing this Notice

Standard Collection Notice

1. The School collects personal information, including sensitive information about students and parents or guardians before and during the course of a student's enrolment at the School. This may be in writing or in the course of conversations. The primary purpose of collecting this information is to enable the School to provide schooling to students enrolled at the school, exercise its duty of care, engage in marketing/fundraising and perform necessary associated administrative activities, which will enable students to take part in all the activities of the School.

2. Some of the information we collect is to satisfy the School's legal obligations, particularly to enable the School to discharge its duty of care.

3. Laws governing or relating to the operation of a school require certain information to be collected and disclosed. These include relevant Education Acts, and Public Health [and Child Protection] * laws.

4. Health information about students is sensitive information within the terms of the Australian Privacy Principles (APPs) under the Privacy Act 1988. We may ask you to provide medical reports about students from time to time.

5. The School may disclose personal and sensitive information for educational, legal, administrative, marketing and support purposes. This may include to:

• other schools and teachers at those schools;

• government departments (including for policy and funding purposes);

• medical practitioners;

• people providing educational, support and health services to the School, including specialist visiting teachers, [sports] coaches, volunteers, and counsellors;

• providers of learning and assessment tools;

• assessment and educational authorities, including the Australian Curriculum, Assessment and Reporting Authority (ACARA) and NAPLAN Test Administration Authorities (who will disclose it to the entity that manages the online platform for NAPLAN);

• people providing administrative and financial services to the School;

• anyone you authorise the School to disclose information to; and

• anyone to whom the School is required or authorised by law, including child protection laws, to disclose the information.

6. Personal information collected from students is regularly disclosed to their parents or guardians.

7. The School may use online or 'cloud' service providers to store personal information and to provide services to the School that involve the use of personal information, such as services relating to email, instant messaging and education and assessment applications. Some limited personal information may also be provided to these service providers to enable them to authenticate users that access their services. This personal information may reside on a cloud service provider's servers which may be situated outside Australia. Further information about the School's use of on online or 'cloud' service providers is contained in the School's Privacy Policy.

8. The School's Privacy Policy, accessible on the School's website, sets out how parents or students may seek access to and correction of their personal information which the School has collected and holds. However, access may be refused in certain circumstances such as where access would have an unreasonable impact on the privacy of others, where access may result in a breach of the School's duty of care to a student, or where students have provided information in confidence. Any refusal will be notified in writing with reasons if appropriate.

9. The School's Privacy Policy also sets out how parents and students can make a complaint about a breach of the APPs and how the complaint will be handled.

10. The School may engage in fundraising activities. Information received from you may be used to make an appeal to you. [It may also be disclosed to organisations that assist in the School's fundraising activities solely for that purpose.] We will not disclose your personal information to third parties for their own marketing purposes without your consent